Work Study Positions 2009-2010

Reinhardt Central Assistant

The Hiltonian Staff

Reinhardt Central Manager

Special Events Coordinator

 

Position Filled!
Reinhardt Health Center
Job Description for Student Worker
Supervisor: Nurse Allison Startup
0 Positions Available

1. Confidentiality is the top requirement for the Reinhardt Health Center student worker
2. Student must be able to handle phone calls and personal greetings in a professional manner
3. Some heavy lifting and cleaning may be required
4. Ability to use the computer to log in basic information (non- confidential)
5. Punctuality
6. Ability to help identify health issues facing Reinhardt student body and to come up with solutions that will be useful to fellow peers
7. Picking up health center mail and packages in Support Services and refill hand sanitizers on campus
8. Maintain a GPA of 2.5 or higher while working in the health center
9. Become certified in CPR/First Aid course during the first semester of work
10. Help with Body and Soul Health Fair and Alcohol Awareness Week in October 2009

Filled!
Department:  Development
Supervisor:  Erin Honea
Job Title:  Phon A Thon
0 Positions Available

Phon A Thon is an annual fundraiser conducted by the Development Office which involves student callers making individual phone calls to Reinhardt College constituents.  Calls are made to all alumni, parents of current students, and friends of Reinhardt College informing them of campus wide events as well as asking for a donation/gift.

Skills/Responsibilities:

• Must be energetic, enthusiastic, and dependable;
• Be able to conduct themselves in a professional manner over the phone;
• Conduct phone calls to all alumni, parents, and friends of Reinhardt College to inform then of college information, updating their contact information, and soliciting a donation for the Annual Appeals Fund (Annual Fund);
• Shifts to cover a Monday through Thursday 6:00 PM--9:00 PM work week with a maximum of 12 hours per week (Three weeks in the fall and three weeks in the spring);
• Training is required, and training dates are TBA;
• Actual Phon A Thon starts on September 21 and finishes October 8, 2009;
• Reinhardt CollegeWork Study and Federal Work Study students only;
• Bonus pay and prizes awarded daily;
• Applications are available on the third floor of the Administration Building at the Development Office and are due September 10, 2009.

Position Filled!
Department: Financial Aid
Supervisor:  Robert Gregory
Job Title:  Financial Aid/VP Assistant
0 Positions Available

Duties:
Assist the office Administrative Assistant in filing, shredding documents, preparing items to be mailed, and other general office assignments.  Assistance to other Financial Aid Office staff as needed.  Also, assist in the office of Finance and Administration when needed with similar duties listed above.

Skills Required:
Student must be dependable and work the number of hours required.  Also, the job requires work with highly confidential information.

 

Position Filled!
Department:  Marketing and Communications
Supervisor:  Amanda Brown
Job Title:  Graphic Design Assistant
0 Positions Available

Actual Duties will depend upon the skill set and major of the student worker selected for this position.  Possible work responsibilities could include:

• Assisting with photography and photographic manipulation needed to print or email photos;
• Designing, producing and distributing flyers, other materials;
• Creating advertisements or artwork;
• Updating web graphics;
• Planning, carrying out and evaluating marketing-related activities.

Skills Needed:
Attention to detail, knowledge of Microsoft Office products, the ability to learn from constructive criticism.  A successful worker will need to be dependable, self-motivated, confidential, and creative.  It is important that the student worker be punctual and professional at work and while photographing events.  The familiarity with PhotoShop, InDesign, web software a plus.

40 hours per month (10 per week)

Position Filled!
Department: Admissions
Supervisor: Lacey Satterfield
Job Title: Admissions Assistant
0 Positions Available

The Admissions Office Work Study position is responsible for a variety of tasks that assist with the recruitment of new students to Reinhardt.

Responsibilities:
1. General office work, including filing, copying, and shredding.
2. Assist with the execution of the admission communication flow by preparing bulk mailings and making packets for admissions inquiries.
3. Assist with preparation for recruitment events - make packets, prepare various areas of campus for event, compile check-in materials, etc.
4. Depending on skill level, possibly some data entry.

Skills Required:
This position requires someone who is dependable, punctual, professional, responsible, and has a strong customer service mindset. Additionally, this person must be able to maintain confidentiality of new student files. We strongly prefer someone who has the availability to work the allotted 40 hours per month.

 

Filled!
Department:  Academic Success Center
Supervisor:  Catherine Emmanuel
Job Title:  Tutor
0 Positions Available

Tutor Qualifications for Work-Study in Academic Success Center:
Students must be full-time with a GPA of 3.0 and must be able to produce a faculty recommendation for the particular subject to be tutored. Students can only tutor at times when they are not scheduled for class, and they must work according to a set agreed-upon schedule. Students may not work more than ten hours a week and may not exceed forty hours in one month.

Filled!
Department:  Alumni Relations Office
Supervisor:  Jennifer Wiggins
Job Title: Student Assistant
0 Positions Available

These are tasks to be done every day.  Additional projects and work will be assigned on a daily basis.

Mail
Check to see if Jennifer or Janna has any mail that needs to be taken downstairs. As you take the mail downstairs, you can pick up the mail at the Switchboard (will need combinations for boxes).  This can be done more than once a day. 
Thank You Notes
I will put these in your work area if there are any to be done.  As you complete a group, put a "612" sticker on them and take them down to the mail room before you leave for the day. If a card has a Waleska address, put a "Waleska" sticker on them. 
Birthday Cards
I will put these in your work area if there are any to be done.  As you complete a group, put a "612" sticker on them and take them down to the mail room before you leave for the day. If a card has a Waleska address, put a "Waleska" sticker on them.
Check out the work area to see if there is any vacuuming or straightening up that needs to be done.  I will attempt to put projects for you in your regular work area.  However, I am busy and forgetful.  So, check with Jennifer to see if there is any work to do. 
If Jennifer is not in the office or does not have anything for you to do, check with Janna Moore to see if she needs your help.
Other notes
If you are not able to come to work during your scheduled work time, it is important that you call Jennifer (x5509) or Janna (x5621).  If you reach Jennifer, it is not necessary to call Janna.  If you have to leave a message for Jennifer, please call Janna also.  There are times that we may have something we are counting on you to do or that I have told Janna that you can help with.
We must follow the guidelines that all other student workers follow.  You are only to get paid for time that you are working.  You do not get paid for lunch time.  You are welcome to take lunch time, but you will not be able to count it on your timesheet.
When you are stuffing a mailing for us, please take it to the mailroom when completed unless we tell you otherwise.  Simply place a rubber band around it and put a "612" sticker on the stack.  Always pull out any pieces going to a Waleska address.  They need to be in a separate stack with a sticker that says "Waleska" and "612."  There is a separate mail slot for Waleska mail downstairs at the Switchboard.

Office Skills
Microsoft Office Word, Excel, PowerPoint

 

Department: The Dudley L. Moore Office of Student Activities
Area:   Office of Student Activities
Supervisor:  Director of Student Activities
Job Title: Reinhardt Central Assistant
1 Position Available

Description of Duties:
The Reinhardt Central Assistant is expected to assist users of the Hasty Student Life Center with maximum competence and customer service skills at all times.  It is the goal of all Hasty Student Life Center employees to make the Student Life Center a pleasant, stress free location for the College community to spend their leisure time.

Responsibilities:
The Reinhardt Central staff has five primary responsibilities:
1. Act as a greeter for the Hasty Student Life Center.  Welcome users of the facility as they enter the building.  Answer and transfer phone calls as needed and assist guests with walk-up questions.
2. Be a source of information concerning meetings, events, and functions within the Hasty Student Life Center and around campus.  It is important that the staff knows answers to questions or can find the answers to the questions when asked.  Provide information regarding student related activities events and programs.
3. Check-out/check-in outdoors and gaming equipment. Answer gear usage questions.  Maintain an accurate inventory of equipment and tracking usage.  Inspect all equipment and return to the proper rack when equipment is not in use.
4. Register students for student activities related events as well as providing users with recreational information. Answer basic event and trip questions.
5. Enforce building policies and provide security for the facility in terms of what is brought into and what is removed from the facility.  Monitor the Hasty Student Life Center by walking rounds and completing reports.  Patrol the recreation room looking for prohibited activities, such as, but not limited to; sitting on pool tables and setting beverages and food on pool tables.  Pick up trash and straighten area as needed.
6. Plan and implement a monthly series of diverse recreational programs and tournaments within the Hasty Student Life Center that compliment and supplement student programming and foster a sense of community.
7. Report problems or unusual occurrences with programs to the Director of Student Activities.
8. Attend staff meetings as scheduled.
9. Other duties as assigned.

Job Expectations:

• Dress Code Policy: Appearance must be presentable to the public and your nametag must be worn during your shift.
• Hours: You must report to work as scheduled. If you are unable to report for your scheduled shift, you must make arrangements for a substitute. In the event of circumstances beyond your control, please contact the Coordinator of Student Activities. Being late for your shift is unacceptable. The first time you are late it will be documented with a letter of warning to you and for noted in your file. The second time you are late you will be asked to resign.
• While on Duty: No homework, eating of food or socializing with friends.
• Weekends: You will be expected to work weekend shifts.
• Closings: You are responsible for locking up the information desk as needed. Before closing, make sure the computer is shut down, the desk area is clean, the appropriate lights are turned off.

Skills Required for the Position:
Dependability, task-oriented, and responsibility, strong customer service skills, and have the ability to work independently with little supervision.  Should have previous office related work experience. Must have a working knowledge of MS Word, Excel, Access, Publisher, and Internet.

Department: The Dudley L. Moore Office of Student Activities
Area:   The Hiltonian Student Newspaper
Supervisor:  Director of Student Activities
Job Title: The Hiltonian Staff
1 Positions Available- Part Time

Description of Duties:
General Office Duties/Responsibilities
It is the job of The Hiltonian staff to ensure that The Hiltonian presents timely, accurate and informative reports of current happenings in and around the Reinhardt College campus and of particular interest to the Reinhardt community.

Responsibilities:

• Attend ALL staff meetings with a prepared list of possible news stories for the next issue.
• Design and produce news pages using that adhere to established deadlines.
• Be available to carry out responsibilities in accordance with copy deadlines and production deadlines.
• Exhibit journalistic skills in reporting, writing and editing of stories and writing of compelling headlines.
• Write AT LEAST one news story weekly for The Hiltonian.
• Edit pages to guarantee no errors in the final pages.
• Work closely with the editor-in-chief to assure quality content and layout.
• Coordinate assignment of photographs and preparation of graphics and other illustrations to accompany news stories.
• Possess interpersonal skills required to work effectively with reporters, writers and other editors toward the production of quality news pages on a weekly basis.
• Cooperate with the faculty advisor and editor-in-chief in assuring that the content of news stories are appropriate for the intended audience as well as in accordance with ethical and legal standards.
• Strive to see that all news stories follow associated press (AP) requirements, stories are fairly reported, and that writing results in a balanced, accurate presentation of facts.
• Strive to see that all facets of the Reinhardt community are fairly represented on the news pages of The Hiltonian.
• Complete other duties as assigned.

Skills Required for the Position:
Dependability, task-oriented, and responsibility, strong customer service skills, and have the ability to work independently with little supervision.  Should have previous office related work experience. Must have a working knowledge of MS Word, Excel, Publisher, and Internet.  Must be able to be creative and make fliers and other necessary promotional material.

Department: The Dudley L. Moore Office of Student Activities
Area:   Office of Student Activities
Supervisor:  Director of Student Activities
Job Title: Reinhardt Central Manager
1 Position Available

Description of Duties:
The Reinhardt Central Assistant is expected to assist users of the Hasty Student Life Center with maximum competence and customer service skills at all times.  It is the goal of all Hasty Student Life Center employees to make the Student Life Center a pleasant, stress free location for the College community to spend their leisure time.

Responsibilities:
1. The Reinhardt Central Manager is responsible for overseeing the day-to-day functions Reinhardt Central and the supervision and management of its student staff and inventory.
2. The Reinhardt Central Manager will work collaboratively with the Director of Student Activities to insure up keep of the Hasty Student Life Center and Reinhardt Central and report any facility's issue.
3. The Reinhardt Central Manager will ensure the overall smooth operation of Reinhardt Central, with a special focus on promoting efficient and effective problem resolution.
4. The Reinhardt Central Manager will be responsible for the administration and maintenance of the gear and equipment inventory. He/She will maintain an accurate inventory of equipment and tracking usage.  He/she will on a routine basis inspect all equipment to ensure that it is in good condition and proper working order.
5. The Reinhardt Central Manager will manage and supervise the Reinhardt Central staff. This coordination also includes but is not limited to staff scheduling, coordinate the daily activities of student staff, delegation of tasks and projects, monitoring, mentoring and training. In addition the Manager will participate in hiring, conduct performance reviews, and recommend personnel actions as needed.
6. The Reinhardt Central Manager will assist in planning & implementing business and marketing strategies, policies and procedures for Reinhardt Central.
7. The Reinhardt Central Manager will ensure that the Reinhardt Central staff enforce building policies and monitor activities that take place in the Hasty Student Life Center.
8. The Reinhardt Central Manager will report problems or unusual occurrences with programs to the Director of Student Activities.
1. The Reinhardt Central Manager will attend staff meetings as scheduled.
2. The Reinhardt Central Manager will complete other duties as assigned.

Job Expectations:

• Dress Code Policy: Appearance must be presentable to the public and your nametag must be worn during your shift.
• Hours: You must report to work as scheduled. If you are unable to report for your scheduled shift, you must make arrangements for a substitute. In the event of circumstances beyond your control, please contact the Coordinator of Student Activities. Being late for your shift is unacceptable. The first time you are late it will be documented with a letter of warning to you and for noted in your file. The second time you are late you will be asked to resign.
• While on Duty: No homework, eating of food or socializing with friends.
• Weekends: You will be expected to work weekend shifts.
• Closings: You are responsible for locking up the information desk as needed. Before closing, make sure the computer is shut down, the desk area is clean, the appropriate lights are turned off.

Skills Required for the Position:
Dependability, task-oriented, and responsibility, strong customer service skills, and have the ability to work independently with little supervision.  Should have previous office related work experience. Must have a working knowledge of MS Word, Excel, Access, Publisher, and Internet.

Department: The Dudley L. Moore, Jr. Office of Student Activities
Supervisor:  Director of Student Activities
Job Title: Special Events Coordinator
Positions Available- Check with Dr. Walter May

Position Description:
The major function of the position is to assist the Director of Student Activities with the coordination of College events. The Program Assistant for Special Events is responsible for planning, coordinating, and facilitating events sponsored by The Dudley L. Moore, Jr. Office of Student Activities. This position requires personal contact with alumni, potential donors, donors, contracted vendors, and college staff and administration as well as faculty and students.  Special Events include: Parents Weekend/ Student Talent Show, Halloween Bash, Homecoming/Alumni Day, and Spring Formal.

The individual is responsible for the production of invitations and other marketing pieces, WebPages, production schedules, event objectives, event overviews, event evaluations and thank you letters. The individual creates and is responsible for all correspondence with the guests.

Responsibilities include:

• Assessing patron needs and negotiating details of reservations;
• Developing creative solutions for space limitations and patron budget constraints;
• Facilitation of details of events including: food & beverage, decorations, setup, audio visual requirements, and related services;
• Works with student organizations on development and implementation of student-led events.
• Performs other duties as assigned to assist the department in obtaining and maintaining its mission.

Qualifications:

• Knowledge of student development theories;
• Strong written/oral communication skills;
• Interpersonal and public relations skills, including the ability to interact effectively with co-workers, students, volunteers, administrators, and donors;
• Problem solving and attention to detail;
• Analytical skills in developing and maintaining procedures;
• Financial management, budgeting, reporting and evaluation;
• Ability to set priorities and coordinate a variety of projects simultaneously;
• Computer proficiency in a Windows environment;

 

Filled!
Work Study Job Descriptions in the Athletic Department

Work study will mainly be assigned to the following areas:

• Facilities (including fitness center, weight room, etc.)
• Game management (for home athletic events)
• Intramurals
• Administrative
• Individual sports

Responsibilities:
Facilities

• Check people in/out of fitness center (waivers on file)
• Walk through and check equipment
• Clean/wipe down equipment
• Sweep/vacuum
• Re-rack free weights
• Other duties as assigned by supervisor

Game management

• Setup before and breakdown/clean up after events
• Keep statistics
• Operate scoreboard, clock, etc.
• Public address
• Gate (men's and women's basketball only)
• Concessions
• Other duties as assigned by supervisor

Intramurals

• Setup before and breakdown/clean up after activities
• Manage equipment
• Officiate
• Administrative (keep track of teams, results, standings, etc.)
• Other duties as assigned by supervisor

Administrative

• Assist athletic administrators with clerical work
• Maintain files of news clippings
• Other duties as assigned by supervisor

Individual sports

• Assist head coach at practices, games, etc.
• Assist head coach with clerical work
• Laundry (clean team uniforms, etc.)
• Manage equipment
• Other duties as assigned by supervisor

 

Position Filled!
2009-10 Marketing & Communications Work Study
Job title:  Photography Assistant
Supervisor:  Marsha White
0 Positions Available

Actual Duties will depend upon the skill set and major of the student worker selected for this position.  Possible work responsibilities could include:
Brainstorming students, events, activities, speakers, classes to feature in photography
Photographing people, events, sports, etc.
Using photography to create high quality video/slide shows for posting to college web site, YouTube, related efforts. 
Assisting with video shoots, if needed
Uploading and coding photographs as specified by marketing staff (adding keywords, loading to R:\photo_archives\09-10
Adding photo to word file in appropriate headings
Assisting with locating photos for other offices, entities
Assisting with office duties, as needed

Filled!
Office of Public Safety
Administrative Position
Supervisor: Theresa Lovinggood
0 Positions Available

The Reinhardt College Office of Public Safety has been established and structured to provide professional security and safety services to the Reinhardt College community and its guests.  It is imperative that the Office of Public Safety institutes a quality public safety program that consists of fire safety, access control, parking control, and life safety programs to ensure the overall safety and protection of the Reinhardt community.  Through consistent patrols of the campus, Public Safety maintains a presence to deter any unlawful acts, and instills safety to the Reinhardt community.  This office works diligently to make sure every effort has been exhausted to ensure an officer is on campus 24 hours a day, seven days a week.  Any interested student should contact Director Theresa Lovinggood as well as print out an application.

Job Description:

• Maintain confidentiality of the office, officers, and any member of the Reinhardt community
• Provide customer service to faculty, staff, and students
• Issue parking decals
• Issue ID cards
• Generate parking citation reports
• File paperwork
• Distribute and accept appeal forms
• Complete paperwork for the appeals process
• Complete all tasks requested by a Public Safety Officer
• The student workers employed by Public Safety will be supervised by the Director of Public Safety.
• Complete a timesheet daily
• Adhere to the work hours when hired or later adjusted
• Complete all other tasks as assigned
• Be mature and trustworthy
• Be in good academic standing
• Go through an interview conducted by Office of Public Safety personnel
• Have two verifiable references from Reinhardt College faculty members
• Must not have a disciplinary record at Reinhardt College

 
Filled!
McCamish School of Business
Administrative Position
Supervisor:  Dr. Donald Wilson
0 Positions Available

The McCamish School of Business needs a work study student to work with the school of business faculty on a variety of projects. This person will perform basic clerical duties such as typing, filing, copying, mailing letters, etc. Must be able to follow directions and work independently. Knowledge of computer basics of Word, Excel, Access and PowerPoint is a plus. Be willing to help with project coordination and help with conference setups.