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Reinhardt University Refund Policies

Tuition Refund Policy
Any student who officially withdraws from any or all classes will receive a refund based upon the Reinhardt University Refund Policy listed below.
 

Tuition Refund period................................... Percentage of institutional charges refunded
Total withdrawal during the official drop/add period ............................. 100 % less $100 fee
Withdrawal after the drop/add period of the semester ............................  0% 

There will be no refund of tuition or required fees if a class or classes are dropped after the last date of drop/add each semester/session.  Refunds will be made only for students who completely withdraw from the University during the drop/add period. These refunds will be made according to the Federal and institutional refund policies currently in effect.

 

Residence Hall and Meal Plan Refund Policy
A residential student who moves out of the residence hall within the first two weeks of class will receive a prorated refund based upon the policy listed below.

Withdraws Refund
first week of class 93%
second week of class 85%
after second week of class 0%

Refunds and Disciplinary Action
Students suspended or expelled for disciplinary reasons are not entitled to a refund of any deposits, tuition or fees paid. Students who are asked to vacate their residence hall rooms as a result of disciplinary actions (but are allowed to continue attending classes) are not eligible for a refund of that semester’s room rent, however meal cards may continue to be used in the Gordy Center.

 

Refund Checks
The Business Office disburses refund checks to the student once the student has attended class through the appropriate certification period and funds have been received. Whenever a school credits FSA program funds to a student’s account and those funds exceed the student’s allowable charges, an FSA credit balance occurs. A school must pay the excess FSA program funds (the credit balance directly to the student as soon as possible, but no later than 14 days after the later of:  the date the balance occurred on the student’s account, if the balance occurred after the first day of class of a payment period or the first day of classes of the payment period if the credit balance occurred on or before the first day of class of that payment period). Each student must acknowledge receipt of any award prior to receiving a check or credit on the student’s account. A written request must be submitted to the Business Office should a student wish to leave a credit balance for future use.

 

Credit Balance Refund Policy
Financial Aid programs will be credited on student accounts in the following order each semester, if eligible.
1.        Federal PELL Grant                                        

2.        Federal Supplemental Education Opportunity Grant (FSEOG)
3.        Georgia Tuition Equalization Grant (GTEG)
4.        HOPE Scholarship
5.        Non-federal or non-state Scholarships
6.        Institutional (Reinhardt University) Scholarships

Credits involving institutional and non-institutional scholarships are treated differently because the amount of institutional aid is capped for each student.

Institutional Scholarship Recipients – If an institutional scholarship creates a credit balance on your account, the amount of your institutional scholarship will be reduced to cover only the amount  you owe as outlined in your Reinhardt University Institutional Aid Agreement.  The total amount of institutional scholarships may not exceed the cost of tuition and on-campus room and board when added to any other institutional scholarship or grant the student may be eligible to receive.  This excludes loans or work-study.

Non-federal or non-state Scholarship Recipients – If a non-federal or non-state scholarship creates a credit balance on your account, you can receive a refund from that scholarship of up to $1,000.00, after you have received all your financial aid.  Any remaining excess funds (after you have received your refund) will be deducted from your institutional (Reinhardt University) scholarship awards.

Return of Title IV Funds
If a recipient of Title IV aid withdraws during a payment period (or a period of enrollment), the institution must calculate the amount of Title IV aid the student did not earn. Unearned Title IV funds must be returned to the Title IV programs. The Return of Title IV Funds policy applies through 60% of enrollment period.

The Title IV funds earned is calculated by:
Number of calendar days completed / Number of calendar days in a period =
    Percentage completed (earned)
Title IV funds will be returned in the following order:

  • Unsubsidized Federal Stafford Loan
  • Subsidized Federal Stafford Loan
  • Federal PLUS Loan
  • Federal Pell
  • Federal SEOG
  • Other Title IV

Students with questions about refund policies should contact the Office of Student Financial Aid

Educational Assistance for Veterans
Veterans may be eligible to receive educational assistance through the Veterans Administration while enrolled at Reinhardt University and pursuing an approved program of study. The Office of Records, Registration and Advisement provides enrollment certification to the Veterans Administration for eligible students. Veterans must provide a certified copy of their DD214 or NOBE form to the Office of Records, Registration and Advisement and complete the appropriate application for benefits. Physical education credit is awarded on the basis of one semester credit for each year of active duty completed.

Refunds for Military Service Personnel Called to Active Duty
Students who are members of the Georgia National Guard or other reserve components of the armed forces who receive emergency orders to active military duty are entitled to a full refund of tuition paid for that semester, in accordance with federal and state guidelines.
Military personnel on active duty in the armed forces who, before the end of their present station assignment, receive emergency orders for a temporary or permanent change of duty location are entitled to a full refund of tuition paid for that semester, in accordance with federal and state guidelines.

Withdrawal from Reinhardt
If a student wishes to withdraw from Reinhardt University before the end of the semester, he or she must complete a withdrawal form obtained from the Office of Records, Registration and Advisement. The withdrawal form must be signed by the Vice President for Academic Affairs, the Director of Records, Registration and Advisement, the Business Office and the Director of Financial Aid. Students are responsible for making sure that the withdrawal form is filled out correctly and submitted to the Office of Records, Registration and Advisement. Refunds due to a withdrawal from Reinhardt University are processed according to the submission date and the refund policies listed in this catalog. Students who complete the appropriate paperwork and withdraw before midterm will receive a W. Students not completing the appropriate paperwork will receive an F. A student who initiates a withdrawal after the published deadline for the last date to withdraw without penalty will receive an F.