SACS Compliance Certification
Comprehensive Standards -
Table of Contents
|Part 1||Signature Attesting Integrity|
|Part 2||Substantive Changes|
|Part 4||Inst. Summary Form|
|3.12.1 Substantive Change
The institution notifies the Commission of changes in accordance with the Commission’s substantive change policy and, when required, seeks approval prior to the initiation of changes. (See Commission policy “Substantive Change for Accredited Institutions.”) (Substantive change)
Reinhardt University’s current internal substantive change policy defines the purpose of the policy, designates responsibility for reporting substantive changes, outlines the procedures for implementation, and prescribes timelines for submission of changes.  The substantive change policy along with the curriculum change guidelines and the curriculum change cover sheet were revised in Spring 2017 as a response to the revisions made to the SACSCOC Substantive Change Policy.  The changes to the Reinhardt’s Substantive Change Policy served four purposes:
The supporting documents include the previous Substantive Change Policy and Curriculum Change Guidelines, which were in effect through 2016-17. [6 ] The new policy and forms become effective in August 2017.
The Substantive Change Policy is published on the OIRE tab in EagleWeb, which is maintained by the Office of Institutional Research & Effectiveness.  In addition, through the Provost Council meetings, the Provost communicates changes to the policy to the Deans along with timelines for submitting a prospectus so that Reinhardt can meet the SACSCOC deadlines.  The Deans further discuss the policy with their faculty at the school meetings.
The Office of Institutional Research & Effectiveness maintains a log of all institutional correspondence with SACSCOC related to substantive changes including letters of notification, submission of prospectus proposals, and letters of approval.  The office also maintains electronic copies of the institutional correspondence with SACSCOC related to substantive changes. See sample substantive change cover letter, prospectus, and SACSCOC approval letter. [10, 11, 12]
In addition, the Director of Institutional Research & Effectiveness communicates regularly with the Financial Aid Office regarding SACSCOC substantive change approvals related to off-campus sites for required reporting to the U.S. Department of Education.