Reinhardt University SACSCOC Compliance Certification

3.2.5 Board Dismissal

The governing board has a policy whereby members can be dismissed only for appropriate reasons and by a fair process. (Board dismissal)

Judgment check box Compliance

Narrative

Reinhardt University’s Bylaws provide a basis for the dismissal of a Board member for good cause as stated in Article II, Section 5 [1], “ Good cause shall include, but shall not be limited to: a) the failure or unwillingness of a Trustee to abide by the Bylaws, policies, and procedures of the University; b) the failure or unwillingness of a Trustee to carry out his or her duties in accordance with applicable law or the policies and procedures of the University; or c) any action by a Trustee that may negatively reflect on the University.”

Furthermore, Article II, Section 6 states that any active member of the Board of Trustees who is absent from four consecutive meetings without sufficient reason shall automatically forfeit his or her membership on the Board. [1]

Prior to formal dismissal, Board members are afforded due process. Due process procedures available to Board members are included in the Reinhardt University Bylaws:

A Trustee who is sought to be removed from the Board shall receive written notice with the stated cause, shall be given the opportunity to respond in writing, and, if requested by the Trustee, shall be allowed to respond in person at the next meeting of the Board. A Trustee may only be removed at a meeting called for that purpose, and the notice of the meeting must state that the purpose, or one of the purposes, of the meeting is the removal of the Trustee. The removal of the Trustee shall be effective only upon the affirmative vote of a majority of the Trustees at a meeting at which a quorum is present. [1]

Board members are elected for a three-year term so the University has a class of Board members who are up for renewal each year.  Each member of the class is required to sign a Board commitment pledge and complete a self-evaluation form where they indicate whether or not they would like to serve for another three-year term. Examples of these forms are included in the supporting documentation. [23]  The Membership Committee also maintains a report of attendance for each Board member for Board and standing committees on which they serve. [4]

Reinhardt has never had a situation that called for dismissal of a Board member; and hence, no example of implementation of this policy as applied to a Board member is available.

 

Supporting Documents

[1] Article II, Reinhardt University Bylaws

[2] Sample Board Commitment Pledge Form

[3] Sample Board Member Self-Evaluation Form

[4] Board Member Attendance Report