Reinhardt University SACSCOC Compliance Certification

Comprehensive Standards - Student Affairs and Services

3.9 Student Affairs & Services
3.9.1 Student Rights
3.9.2 Student Records
3.9.3 Qualified Staff

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Part 1 Signature Attesting Integrity
Part 2 Substantive Changes
Part 3
2 Core Requirements
Comprehensive Standards
4 Federal Requirements
Part 4  Inst. Summary Form

 

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3.9.1 Student Rights

The institution publishes a clear and appropriate statement of student rights and responsibilities and disseminates the statement to the campus community. (Student rights)

Judgment check box Compliance

Narrative

Reinhardt University has developed comprehensive and appropriate policies delineating student rights and responsibilities. Reinhardt University publishes clear and appropriate statements of student rights and responsibilities and disseminates these statements to the campus community.  These student right guidelines, reviewed annually, includes, but are not limited to, the Student Discipline Code of Conduct and the Academic Integrity Policy with appropriate rights/responsibilities, timeframes, deadlines, and appropriate appeals processes.  Careful attention is given to ensure the student rights statements are based on educational principles and reflect the community standards and expectations regardless of location or mode of instruction.  Likewise, policies and practices reflect both internal community standards and requirements as guided by federal mandates as well.

The University strives to make clear and appropriate both the Statement of Student Rights and Responsibilities [1] and the academic and non-academic policies and student rights. University policies are broadly disseminated in writing and electronically to all members of the University community. [23]

The University Honor Pledge stands as the philosophical foundation for the code of conduct and student rights at Reinhardt University. This statement is clear and appropriate and recognizes that as members of the University community students have both rights and responsibilities. The goal of the pledge is to reinforce the concepts of academic integrity and the ideals of honor. The University community has fully embraced the philosophy that an Honor Pledge is not simply a set of rules and procedures governing academic conduct; it also encourages us to put personal responsibility and integrity into action.  The Honor Pledge as well as the Student Code of Conduct govern student behavior and clarify responsibilities. The Code of Conduct covers all non-academic matters, and the Honor Pledge covers all academic matters as well as behavior. As a reminder of the Reinhardt student body's commitment to academic excellence, the Honor Pledge is signed by each incoming class and is displayed in the Fred H. and Mozelle Bates Tarpley Center until that class graduates.

Ensuring That Students and Others Are Aware of Student Rights and Responsibilities

Prior to the start of each semester Reinhardt University conducts mandatory new student orientation sessions for all incoming students. Undergraduate students attending New Student Orientation sessions for Fall and Spring enrollment are instructed of various rights and responsibilities contained in the Student Handbook. [45]  They learn about the Reinhardt University community's expectations through the Honor Pledge [6] as well as the policies and procedures in place providing student safety and success. The Student Handbook is published annually on the Reinhardt University website.

New undergraduate students enrolled in the first-year-seminar course are provided this information as well. Policy changes approved after the beginning of the academic year are updated and announced to students and other campus constituencies via email when relevant.

Reinhardt University ultimately ensures that all students are aware of their rights and responsibilities through an email sent to all enrolled students at the beginning of each semester by the Division of Student Affairs containing information about accessing the Student Honor Code and the Student Handbook. [78]

Student Handbook

Reinhardt further ensures access to (and awareness of) student rights and responsibilities to all students and other constituencies of the institution by publishing its Student Handbook and Academic Catalogs online. [91011] The Student Handbook published annually by Reinhardt University, informs the University community of the rights and responsibilities that accompany a positive and productive learning environment. The Division of Student Affairs is responsible for publishing and disseminating of the Student Handbook and the operations of the campus Code of Conduct.  The policies that address student rights and responsibilities as well as policies regarding computing, privacy, freedom of expression, and misconduct are found in the Student Handbook. The Student Handbook can be directly accessed online at www.reinhardt.edu/studenthandbook

Code of Conduct

The University's Code of Conduct and campus judicial policies are included in the Student Handbook. [12] Through this document, Reinhardt University established standards of conduct for students to ensure the safety of the campus community and to facilitate the pursuit of the institution’s educational mission. The Code of Conduct delineates behavioral expectations and the means for holding students accountable when allegations of misconduct arise. The Code of Conduct also affords students certain rights designed to ensure due process and the basic rights granted through contractual obligations. The Code of Conduct and disciplinary process emphasize the development of the individual's acceptance of his or her personal and social responsibilities and the protection of the campus community. The discipline system allows students to demonstrate their capacity for accountability, responsibility, and respect for others. Reasonable efforts are made to foster the personal and social development of those students who are held accountable for violations of the Code of Conduct.

Academic Policies

The Academic Policies are published annually in the Academic Catalogs for undergraduate and graduate students. The Academic Catalogs of Reinhardt University provide current information regarding educational programs, class offerings, academic regulations and procedures. In the Academic Catalog, students find the policies for academic integrity, academic performance, drop/add and course withdrawal policies, grading policies, academic and non-academic appeals, and degree completion requirements. Students are expected to familiarize themselves thoroughly with program and degree requirements pertaining to their majors and with general regulations governing academic work and progress. The Catalogs for Undergraduate and Graduate Students can be directly accessed online at www.reinhardt.edu/catalog. [1314]

In all cases where academic integrity is breached, instructors will forward evidence of dishonesty to the appropriate academic dean for review and then to the Provost.  The policy provides descriptions of what violates the policy and of what penalties may be imposed for violations.

Sexual Harassment and Sexual Violence Policy

The policy on sexual harassment outlines rights and responsibilities as well for reporting discrimination, harassment, sexual harassment, and sexual assault are found in the Student Handbook. [15] Appropriate personnel are trained on Campus Security Authority responsibilities and obligations for these individuals are posted on syllabi for student information.  These guidelines affirm the values of the university but also for personal responsibility and expectations.  The University's Title IX statement as well as Sexual Harassment and Sexual Violence Policy can be directly accessed online at www.reinhardt.edu/titleix.

Residence Life Policies

The Office of Residence Life also provides rights and responsibility guidelines as well via housing contracts and publications addressing community residential standards. The housing contract, which students sign, includes terms and conditions for student occupancy and community expectations.  By signing the contract, students verify they understand and agree to the standards.  Copies of all housing contracts and policies are available on the housing website and in print.  Information about Residence Life can be directly accessed online at www.reinhardt.edu/residencelife. The housing policies can be directly accessed in the Residence Life Handbook online at http://www.reinhardt.edu/Current-Students/Residence/Res_Life_Handbook.html

Other Policies

Other relevant policies concerning student rights that are disseminated in the Student Handbook include Intellectual Property Policy [17], Release of Student Information Policy [18], Persons with Handicapping Conditions [19], and Federal Regulations for a Drug-Free Workplace [20]. For a comprehensive list of policies published in the Student Handbook, see Student Handbook Table of Contents. [21]

Graduate and Extended Campus Programs

The Graduate programs and Extended Campuses as well as online and professional programs have a decentralized orientation process for disseminating student rights information for their students.  See below for details on how University policies, procedures are disseminated to students.

Bachelor of Healthcare Administration Program

The Statement of Students' Rights and Responsibilities is posted in the "Department Resources" Section for the Bachelor of Healthcare Administration Program on VCamp 360, the learning management system for the program. This section is available to all students whenever they log on to VCamp to access their courses. Students new to the program take HCA 309 – The U.S. Healthcare System in their first session.  They are instructed to read the materials in numerous areas on the course site, including "Department Resources."  These materials include links to the Reinhardt’s Academic Catalog, the Student Handbook, and the Academic Calendar.  Students take a quiz on these materials the first week of the course.

Organizational Management Leadership Program

All of the OML cohorts in the first night of class each semester are introduced to their professor for the course who lets them know that they are entitled to all of the student services and rights as the main campus students.

Online Bachelors of Business Administration and Bachelors of Criminal Justice Programs

In the BBA and BCJ online programs, all students take RHU 101:  Orientation to Online Learning.  In this course, students are informed of the University’s academic integrity policy via the Academic Catalog. The information is covered via lecture and quizzes. Additionally, the academic integrity policy is covered in syllabi for each BBA and BCJ online class. See the sample BBA and BCH syllabi. Students in the BCJ and BBA programs post a syllabus acknowledgement post in each class stating the following:

  • I have the read the syllabus for this course. I understand the course requirements section, the research paper requirements, and the online attendance and withdrawal policy. I will abide by the expectations and deadlines contained in the syllabus.
  • I have read the academic integrity section of the syllabus. I will not copy the work of others, submit assignments completed by others, or engage in plagiarism. It is my responsibility to properly cite and reference all works not my own in proper APA format. I understand that cases of academic dishonesty may result in expulsion from the University, a failing grade for the course, or a failing grade for the assignment.
  • I have accessed the companion page for this course in Eagle Web. I understand that my grades will be entered into the course grade book found in Eagle Web.

Associate of Criminal Justice & Police Academy

In the Associate of Science in Criminal Justice program, which inculcates the Reinhardt University Police Academy, students receive an orientation on the first night of class whereby they review the University’s policies (academic integrity and discipline policy). The students sign an acknowledgement form, which is placed in their training file.

Other social and academic policies and regulations are also included in the documents.  See Comprehensive Standard 3.4.5 (Academic Policies)and Federal Requirement 4.5 (Student Complaints) for additional information.

Graduate Programs

University policies are disseminated in four ways: through the catalog, which is published on the website; a print version, which is given to each new graduate student; an orientation class at the beginning of each course; and a brochure of student services. Several programs require that students sign an acknowledgement form indicating that they have received the catalog and understand the policies and procedures.

For instance, the Master’s of Public Administration program holds orientation sessions for each beginning cohort of students. During these sessions, the students review the Graduate Catalog, and go through all the University’s and graduate school’s academic policies. See the MPA Orientation PowerPoint for details. [22 ] MPA students sign an acknowledgement form that they have received the catalog and they are knowledgeable and responsible for understanding all policies and procedures. [23]

Grievance Policy and Procedures

Reinhardt University makes available on the University website and in the Student Handbook the grievance policies and procedures providing students with a general framework for appeals, complaints, and grievances. The University Grievance webpage [24] provides the campus community with links to the appropriate channel through which a student may appeal University actions, decisions, procedures, and practices including:

  • Disciplinary Actions/Code of Conduct Decisions
  • Personal Records
  • Grades and Academic Appeals
  • Student Services
  • Residence Life
  • Parking
  • Safety
  • Freedom of Expression
  • Persons with Handicap Conditions
  • Title IX and Sexual  Harassment

The University Grievance webpage provides information for reporting incidences of bias and/or hate, as well as information about how to file complaints with the Georgia Non-Public Postsecondary Education Commission. The University grievance page can be directly accessed online at www.reinhardt.edu/grievance.

Conclusion

Through multiple venues and communication methods, including the Student Handbook and Academic Catalogs, Reinhardt University provides multiple opportunities for students to learn their rights and responsibilities and address grievances. These policies and procedures are clear and appropriate statements of student rights and responsibilities and enable the University to conform to sound educational principles and meet the needs of all undergraduate and graduate students served by the institution.

Supporting Documents

[1] Statement of Student Rights

[2] Email Announcement Sample

[3] AOD Policy Handbook

[4] New Student Orientation SOAR-Freshmen Schedule (Safe Flight Session)

[5] Eagle Bound Schedule (Campus of Respect Session)

[6] Reinhardt University Honor Pledge

[7] Email announcement sent to all students regarding Student Handbook

[8] Email announcement sent to all students regarding AOD and Grievance policies

[9] Screenshot of Academic Undergraduate Catalog

[10] Screenshot of Academic Graduate Catalog

[11] Screenshot of Student Handbook

[12] Student Handbook, Code of Conduct

[13] 2016-17 Undergraduate Academic Catalog

[14] 2016-17 Graduate Academic Catalog

[15] Sexual Harassment and Sexual Violence Policy

[16] Screenshot of Residence Life Handbook

[17] Intellectual Property Policy

[18] Release of Student Information Policy

[19] Person with Handicapping Conditions

[20] Federal Regulations on Drug-Free Workplace

[21] Student Handbook Table of Contents

[22] MPA Orientation PowerPoint

[23] MPA Policies Acknowledgment Form

[24] Screenshot of Online Grievance Form