Dear New and Returning Reinhardt Students and Families:
The University’s highest priority is to provide a healthy and safe place for members of our learning community while pursuing Reinhardt’s mission to educate the “whole person” and our vision to create a learning environment “where each student thrives.” In order to ascend to this goal, Reinhardt has established “new normal” protocols.
My hope is that the following “new normal” plans will provide guidance for each community member as you make plans to live and learn again on Reinhardt’s beautiful campus this Fall.
We are all eager to see you!
Mark A. Roberts, Ph.D.
New Normal Campus Protocols
- Self-screen daily before coming to campus: All persons are expected to monitor their own health to limit the spread of the virus. Each day before coming to campus, individuals should self-screen for COVID-19 and consult the Student Health Center or a doctor if showing symptoms or answering “yes” to any of the screening questions.
- Continue social distancing: All persons on campus are expected to maintain a distance of at least 6 feet from others whenever possible while on campus.
- Virtual meetings: All in-person meetings should be replaced with video- or tele-conference calls whenever possible.
- Practice good hygiene: All persons on campus are expected to: wash their hands frequently with soap and water for at least 20 seconds, especially after using the restroom or touching their face; wipe down commonly touched surfaces in their work areas periodically. To assist with this effort, hand sanitizer stations have been installed at the entrance of each building.
- Wear face coverings: All persons on campus are expected to have a face covering conveniently accessible on their person. All wear a cloth or disposable face covering when inside University buildings. Face coverings may be removed when alone in an office or classroom. When outside, face covers are optional provided 6 feet social distancing is observed. In all cases, a face cover is required when social distancing is unattainable. Being mindful and respectful of others, individuals may wear face coverings of their choice that meet the standards set by the CDC. Reinhardt University has developed "Masking Policies" in the interest of advocating "masking agility."
COVID-19 Exposure/Illness: Those who need to self-isolate due to being sick or testing positive for COVID-19 are being instructed to notify the Student Health Center in order to receive healthcare monitoring and support and to protect the health and safety of our community as much as possible. You can contact the Student Heath Center at email@example.com.
Self Monitoring Chart
To further ensure the safety of the campus community, Facilities Management has implemented modified custodial services to allow more time for sanitation and disinfection in campus buildings.
|Temperature above 100 degrees Fahrenheit||Chills|
|Shortness of breath or difficulty breathing||Repeated shaking with chills|
|Cough||New unexplained muscle aches or pain|
|New loss of taste or smell|
|Burning sensation or numbness at the tips of your toes|
|Bluish discoloration of toes|
NOTE: All persons are expected to monitor their own health to limit the spread of the virus. Individuals should self-screen for COVID-19 daily, before going to work or class. Consult a doctor if showing symptoms or answering “yes” to any of the screening questions.
University-Level Prevention and Response to COVID-19
Reinhardt University is committed to promoting the health and safety of its students, faculty and staff. In an effort to understand how COVID-19 is impacting our community and determine appropriate actions, Reinhardt has developed prevention and response measures resulting in a color-coded alert system.
Reinhardt University’s prevention and response measures are determined by three key factors:
- Local, state and national executive orders and declarations
- Regional environmental conditions
- Campus environmental conditions
The color-coded alert system is informed by Reinhardt’s tracking of COVID-19 cases, hospitalizations, and deaths locally and regionally. The information gathered from these sources and use of benchmarks allow Reinhardt to indicate severity. Using these measures, Reinhardt defines conditions and actions within the color-coded alert system.
Each color within the Color-Coded Alert System directs Reinhardt’s actions in support of the health and safety of students, faculty, staff and all who visit campus.
Reinhardt University will communicate the current condition of the campus, and the circumstance or circumstances triggering that designation.
Reinhardt University Color-Coded Alert System
Action: Reinhardt University will operate under condition “Red” when any of the following circumstances are met:
- Federal, State, or Local jurisdictions have issued an active, general “Shelter-in-Place” order.
- The number of students on the Main Campus requiring isolation reaches Reinhardt's ability to provide isolation. Reinhardt is able to provide isolation for 20 students.
Action: Reinhardt University will operate under condition “Yellow” when any of the following circumstances are met:
- Federal, State, or Local jurisdictions have issued an active public health state of emergency.
- The number of students on the Main Campus requiring isolation reaches two-thirds of our capacity to provide isolation. Two-thirds of our capacity to provide isolation is 14 students.
- Environmental conditions indicate increasing severity of COVID-19 that may impact our ability to provide for students requiring isolation. Reinhardt is tracking new cases, hospitalizations, and deaths based on data provided by the Georgia Emergency Management and Homeland Security Agency (GEMA) and has established benchmarks that will trigger condition "Yellow."
Action: Reinhardt University will operate under condition “Green” absent conditions triggering conditions “Yellow” or “Red.”
Preparing for a Healthy Experience
COVID-19 Awareness Course for Students: As part of Reinhardt’s comprehensive approach and response to COVID-19, all new and returning students are REQUIRED to complete an asynchronously (self-paced, independent) online course. To prevent the spread of COVID-19, the specific strain of coronavirus disease that emerged in late 2019, it is imperative to share the facts about the virus. There is a lot of misinformation about COVID-19 and if people don’t know the truth about its symptoms and how it spreads, they could engage in behavior that exposes portions of the population to risk. After taking this course, you will be able to explain what coronavirus is, identify its symptoms, summarize how it spreads, and define key concepts focusing on prevention like social distancing and wearing masks. Through understanding this information, you will be better prepared not only to prevent the spread of coronavirus, but to inform others on how to do the same. This course will be presented in an online platform. Course work includes different modules (units) to explore and quizzes to assure you’ve learned key information. Students will be given access to this course in Canvas in mid-July.
Personal Health Kit: Students should bring their personal health kit to include a thermometer and facial covering. Beyond a basic first aid kit, a student’s health kit should include masks, gloves and personal hand sanitizers.
The New Orientation Normal
New Student Orientation: New Student Orientation is a two-part process for Freshmen, Transfer and Dual Enrollment students: SOAR and Eagle Bound. Click here to find out more about New Student Orientation.
- SOAR is the first step of the orientation process and is a series of virtual sessions which take place in June, July and August. SOAR is composed of multiple elements including:
- online Zoom meetings called Zooming with SOAR
- an online Canvas course known as Flight School
- group sessions with Orientation Leaders known as Eagle Talk
- Eagle Bound, the next step in a smooth transition to Reinhardt University, will take place in August the weekend before the start of fall semester. Reinhardt is re-envisioning the Eagle Bound weekend in light of the need for social distancing but will still focus on actively engaging our newest Eagles.
- Virtual Flight Ready for New and Returning Students
- It is the aim of Reinhardt University’s Flight Ready program to assist students and their families with all aspects associated with becoming a Reinhardt student. Ensuring all University business is completed before entry into the institution will create for the student a more positive experience during the academic year. Therefore, in order to move into Reinhardt residence halls, to participate in extracurricular activities and to continue as an enrolled student at the University, students must take care to complete a number of items prior to the beginning of each traditional academic term. Click here to find out more about Flight Ready.
The New Residential Normal
In addition to the campus protocols listed above, Reinhardt University’s Student Affairs staff is diligently working to provide all students opportunities for healthy and safe campus activities and residential housing. Here are the plans for residence life in the fall:
At this time, residence halls will operate at normal capacity with few exceptions. One residence hall will be used to provide temporary housing to residential students who have been exposed to or tested positive for COVID-19, as recommended by health authorities.
Residential Move-in Information and Dates
Reinhardt is developing a staggered move in plan which will be communicated to specific groups closer to the time of move in.
- Saturday, August 8: Student Leaders (Resident Assistants, Student Government, Student Activities Council, Orientation Leaders, Campus Ministries Team)
- Tuesday, August 11: International Students
- Wednesday, August 12: Student-Athlete (Football, International Students)
- Thursday, August 13: Student-Athlete (Men’s and Women’s Soccer, Women’s Volleyball)
- Friday, August 14: All New Students
- Sunday, August 16: All Returning Students
Steps to Comply with Reinhardt’s COVID Protocols
- Complete the COVID-19 Awareness Course and Read/Agree to the Protect RU Pledge
As part of Reinhardt’s comprehensive approach and response to COVID-19, all new and returning students are REQUIRED to complete an asynchronously (self-paced, independent) online COVID-19 Awareness course. Students will be given access to this course in Canvas in mid-July and this course must be completed by August 15.
- Restrict Your Social Access
Consistent with CDC guidance, Reinhardt is instructing those community members who are returning to campus after international travel to self-quarantine at home for 14 days before traveling to campus for the start of the fall semester. Please restrict your social access for two weeks prior to traveling to campus (Roughly July 26 - August 10) as that will increase the likelihood of a healthy community in the first weeks of school.
- Practice good hygiene
All persons on campus are expected to wash their hands frequently with soap and water for at least 20 seconds, especially after using the restroom or touching their face; wipe down commonly touched surfaces in their work areas periodically. To assist with this effort, hand sanitizer stations have been installed at the entrance of each building.
- Wear Face Masks
Reinhardt will require all students, faculty, staff and visitors to wear an appropriate face covering inside campus facilities/buildings where social distancing of 6 feet may not always be possible. Face covering use will be in addition to and is not a substitute for social distancing. Prior to the start of the academic year, Reinhardt will provide all students, faculty and staff a branded cloth mask for use on campus. Face coverings are not required in one's own dorm room or suite, when alone in an enclosed office or study room, or in campus outdoor settings where social distancing requirements are met. Reasonable accommodations may be made for those who are unable to wear face coverings for documented health reasons.
- Practice Social Distancing
All persons on campus are expected to maintain a distance of at least 6 feet from others whenever possible while on campus.
- Daily Self-Monitoring and Screening
All persons are expected to self-monitor and screen their own health daily to limit the spread of the virus. Individuals should self-screen for COVID-19 and consult the Student Health Center a doctor if showing symptoms.
- Bring a Health Kit
Students are expected to bring their personal health kit to campus which is beyond a basic first aid kit and should include a thermometer, masks, gloves and personal hand sanitizers.
The New Academic Normal
Reinhardt University has offered 100% online programs since 2013; the University has also offered general education and elective courses online in an eight-week format since 2014. Additionally, in 2018, Reinhardt launched the Center for Innovative Teaching and Engaged Learning, which is designed and staffed to support faculty in their endeavor to always provide high-quality instruction, whether online, on-ground, or in a hybrid format.
Reinhardt University, therefore, is well equipped administratively, instructionally, and technologically to offer a rich educational experience in a variety of modalities.
Academic plans for Fall are as follows:
The University anticipates starting class on Monday, August 17 and ending the term on December 6, as the academic calendar directs. However, faculty who determine that the final exam must be taken in-class will offer those exams during the week before Thanksgiving Break (November 16-24). Faculty who offer a final exam as a project or who can offer the exam online may do so during the normal final exam week following Thanksgiving Break (November 30-December 4). This way, the University can reduce the amount of faculty and students on campus in case there is a second wave of the coronavirus. Residence halls will remain open through the normal exam period and close on Sunday, December 7 for students who need these accommodations.
The faculty will offer flexible modalities of instruction, including on-ground, hybrid, and online courses. We are identifying courses that will be taught in these formats:
- On-ground, face-to-face courses will establish spacing in classrooms that approximate 6 feet distance in the classroom. At this time, faculty and students must wear cloth face coverings while in class.
- Hybrid courses will meet students half the time online and half the time in class to reduce the total number of students in one classroom.
- Online courses will be offered to accommodate those faculty or students who have serious health concerns and cannot meet physically without undue hazard.
To support healthy and safe academic and residential life, the University is:
- continuing, in partnership with National Management Resources, to provide cleaning agents in classrooms and meeting spaces for cleaning before and after gatherings.
- partnering with food service provider, Metz Culinary Management, in modifying dining arrangements to follow cleaning protocols and enable social distancing.
- installing hand-sanitizer dispensers inside each campus building.
- developing a robust public health awareness and outreach program, which includes increasing visibility of signage and floor markers to remind the campus community of good hygiene, social distancing practices and traffic flow in buildings to reduce social proximity.
- providing guidelines and social expectations for students, faculty and staff to self-monitor for fever or COVID-19 symptoms. In instances of illness, the campus community member will be required to contact RU Health Center for immediate response.
- establishing rapid response procedures for tracking and notification in the event a campus community members contracts COVID-19, as well as reserving residence hall space for self-isolation or quarantine.
The New Athletic Normal
RU Athletics received guidance from NAIA and AAC regarding COVID-19 protocols. All student-athletes will be monitored for COVID-19 symptoms before and after practice and play. There will be no required testing for student athletes. See the Return to Play Policy.